Grass cutting and string trimming services for Village of Johnsburg owned properties and designated area
1.1 Purpose of RFP
This Request for Proposals (“RFP”) is issued by the Village of Johnsburg (the “Village”). The Village is soliciting proposals from qualified entities to provide grass cutting and string trimming services for Village of Johnsburg owned properties and designated areas for the 2026 season, including optional renewal pricing for the 2027 and 2028 seasons. The contract may include a subsequent renewable four-year term extending through calendar year 2032, subject to extension at the Village’s sole discretion.
Services are anticipated to commence in May (or earlier, as conditions warrant) and continue through October, with seasonal needs potentially extending into mid-November. For bid tabulation purposes, respondents shall base pricing on a standard seven (7) month service period typical for McHenry County, Illinois conditions, defined as mid-April through mid-November.
1.2 RFP Timeline
Proposals are due Monday, April 27, 2026, no later than 10:00a.m. The Village anticipates awarding the contract no later than Thursday, April 30, 2026, with services to commence immediately thereafter, weather permitting. The contract award shall be subject to ratification by the Village Board at its next available meeting, if applicable. The Village reserves the right, at its sole discretion, to modify the RFP schedule as it deems necessary. Notice of any such modifications to the RFP schedule of events will be provided to all proposers.
1.3 RFP Questions
All questions, whether technical or administrative, regarding this RFP shall be directed to:
V. Lamontagna
Village Assistant Administrator
Village of Johnsburg
Phone: 815-385-6023 | 815-482-9927
Email: vlamontagna@johnsburg.org
J. Kleinhanzl
Parks and Facilities Lead
Village of Johnsburg
Phone: 224-325-6743
Email: parksandfacility@johnsburg.org
1.4 Non-Mandatory Pre-Bid Meeting and Site Visits
A non-mandatory pre-bid meeting is scheduled for Thursday, April 23, 2026 at 12:30p.m. At that time, a Village representative will be present at the David G. Dominguez Municipal Center, Attn: Village Hall, 1515 Channel Beach Avenue, Johnsburg, Illinois 60051, to provide clarifications and respond to questions from prospective proposers. Following the meeting, attendees will have the opportunity to participate in site visits to each project location, with travel between sites conducted by each proposer. During these visits, additional on-site clarifications may be provided to supplement the aerial imagery and information presented during the conference room session. Attendance at the pre-bid meeting and site visits is not required to submit a proposal; however, being made available to ensure a thorough understanding of site-specific conditions and project requirements.
1.6 Proposal Submittal
Sealed proposals must be received at the David G. Dominguez Municipal Center, Attn: Village Hall, 1515 Channel Beach Avenue, Johnsburg, Illinois 60051, no later than Monday, April 27, 2026, at 10:00a.m. Proposals shall be clearly labeled: “Grass Cutting and String Trimming Services for Village of Johnsburg–Owned Properties and Designated Areas.”
Attached Document : Grass Cutting and Trimming RFP_Final Copy_Publish.pdf