Village of Johnsburg - Sunnyside Memorial Park Pickleball Fencing

Official Notice to Bidders
Sealed proposals will be received by the Village Administrator of the Village of Johnsburg, Illinois (“OWNER”) at Village Hall, 1515 Channel Beach Avenue, Johnsburg, IL 60051 until 11:00 a.m. on Thursday, July 10, 2025, for the construction of the proposed Sunnyside Park Pickleball Court Surfacing for said OWNER, as described in the project manual and drawings therefore on file in the office of the Village Administrator of the Village of Johnsburg, Illinois. Bids will be publicly opened, read, and tabulated on the day and hour specified above, and will be acted upon by OWNER at that time or at such later time and place as the OWNER may then determine.

General Project Description
All Work, materials, and equipment are to be in accordance with the Contract Documents on file in the office of the Village Administrator, and at the office of HR Green, Inc. (“ENGINEER”), 1391 Corporate Drive, Suite 203, McHenry, IL 60050, by this reference made a part hereof as though fully set out and incorporated herein.

In general, the nature of the improvements will consist of installation of 10' high perimeter chain link fencing in 48" concrete foundation around proposed pickleball court, 8' x 6' pedestrian gate, acoustic sound barrier, windscreen, 4' high interior chain link fence, and any incidental work necessary to complete the project.

This project is to be completed in conjunction with the Sunnyside Park Pickleball Court Surfacing project. Installation of the fence posts to be completed prior to HMA surfacing of the court. Chain link fabric, pedestrian gate, horizontal rails, and acoustic treatment sound barrier to be installed after HMA surfacing has been completed. Coordination with the Village and surfacing contractor required for scheduling construction operations at a combined pre-construction meeting. Project shall be substantially completed by August 29, 2025, with final acceptance by September 26, 2025.

Other Pertinent Information
Each Bid shall be made on the Bid Form prepared for this purpose, which may be obtained from the ENGINEER.  Any alteration in the official Bid Form will entitle the OWNER, at its option, to reject the Bid from consideration.  Each Bid shall be accompanied by a Bid Bond or a certified cashier’s check, drawn on a solvent state or national bank, or a certified share draft drawn on a credit union in Illinois or chartered under the laws of the United States, and submitted in a sealed envelope containing the Bid.  The Bid Bond shall be substantially in the form set forth in the Contract Documents.  The Contractor’s certified check or Bid Bond shall be in an amount equal to Five (5) percent of the amount of the Bid, made payable to the OWNER. The check may be cashed for the full amount by the OWNER or the Bid Bond forfeited in the full amount to the OWNER as liquidated damages in the event the successful Bidder fails to enter into contract and file acceptable bonds satisfactory to the OWNER assuring the faithful fulfillment of the contract and maintenance of said improvements as required by law within Fifteen (15) days after the acceptance of the Bid.

The OWNER reserves the right to reject any or all Bids, to re-advertise for Bids or to defer action on the Bids received for a period not to exceed Sixty (60) days from and after the date and time specified in this Notice of Letting for receiving said Bids, and to waive irregularities and informalities.

The successful Bidder will be required to furnish a Performance and Maintenance Bond and a Payment Bond, each in an amount equal to One Hundred (100) percent of the contract price.  Said bonds to be issued by a responsible Surety approved by the OWNER and shall guarantee that the Principal shall promptly make payment to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor in the performance of the Work stated and the faithful performance of the contract and the terms and conditions therein contained and the guarantee and maintenance of said facilities in good repair and working conditions for not less than One (1) year from the time of acceptance of such improvements by the OWNER.

Payment of the cost of said project will be made from cash on hand and/or received, payable from any fund or funds of OWNER which may be legally used for such purpose, including, but not limited to, any of the following sources, or any combination thereof, at the sole discretion of OWNER: (1) past and/or future earnings of OWNER’S utility; (2) proceeds of the sale and issuance of General Obligation Bonds and/or revenue bonds (or project notes anticipating the sale of such bonds); and (3) federal, state or local grants or loans.  Payments will be made to the Contractor in accordance with the Contract Documents.

Construction items and materials included in the Project are exempt from State of Illinois and Local Sales and Use Taxes.  Contractor is responsible for obtaining the exemption on items included, as provided by law or for applying for reimbursement for such taxes paid.  Contractor shall pay all other taxes required to be paid by Contractor in accordance with the laws and regulations of the place of the Project that are applicable during the performance of the Work.  Contractor shall NOT include Sales and Use Tax in Contractor’s bid.  For more information on this exemption, please check the State of Illinois’ website.

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Illinois, and to Illinois domestic labor, to the extent lawfully required under Illinois statutes provided that the award of contract will be made to the lowest responsible bidder submitting the lowest responsive bid, which shall be determined without regard to state or local laws whereby preference is given on factors other than the amount of the Bid.

The proposed Contract Documents are on file with the OWNER and ENGINEER for public examination.  The Bidding Documents may be obtained by applying to: HR Green, Inc., telephone 815-385-1778.  Provide company name, street address, name of contact person, telephone number, fax number and email address with application.  Bidding Documents will be provided in electronic format. Questions relating to these Bidding Documents shall be directed to Tim Hauser at HR Green, Inc., telephone number 815-759-8354. 

The CONTRACTORS shall be required to comply with the most recently publicized “Wage of Employees on Public Works (Prevailing Wage) Act” (820 ILCS 130/1 et. Seq. (1993)). Copies of these rates are available at the following:

https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/current-prevailing-rates.aspx

The rates of pay are the minimums to be paid during the lift of the contract. It is therefore the responsibility of Bidders to inform themselves as to local and federal labor conditions, such as length of work day and work week, overtime compensation, health and welfare contributions, labor supply and prospective changes or adjustments of rates.

This public improvement is being constructed pursuant to the provisions of 30 ILCS 550, including revisions.

Published upon order of the Village Board of Johnsburg, Illinois.